Finance Committee and Capital Improvement Committee Minutes
Monday, September 15, 2014
1. FinCom Present: John Allam, Joseph Collamati, Raymond Szczepan, Judith Cibelli, Sean Coyle, Matthew J. Fernandes, Alexander J. Elliott
CIC Present: Raymond Szczepan, Judith Cibelli, Joseph Collamati
2. FinCom Absent: none
CIC Absent: Roland Lavallee, Jerald A. Mayhew
3. Finance Committee Meeting called to order: 7:00 p.m.
Capital Improvement Committee Meeting called to order: 7:13 p.m.
4 FIRE DEPARTMENT EMS SOFTWARE
Karen Jasinski-Dutil appeared, requested $37, 503.54
The request is to replace the existing EMS software as current software provider will not support the new NEMSIS submission upgrade. The new software is needed to conform to new state data reporting system. If voted at Town Meeting the system would be purchased in October 2014 to enable time for software installation and training to "go live" in January 2015.
The amount of $21,759 will be needed to replace the existing software with AmbuPro EMS Software. 9 licenses are needed and will be placed as follows:
South Fire Station 1
Fire Station on Blackstone Street - 2 downstairs for firefighters
5 upstairs for Chief, Deputy, Captain, Lieutenant and Administer
IT Department 1
An additional $15,744.54 is requested to purchase 3 Panasonic Toughbooks, Two aging laptops will be replaced and the third to be installed in the Engine that does not have one.
The yearly operating cost for this system will be approximately $6,575 (software licensing, upgrades & annual support) and will be included in the future IT operating budget.
Raymond Szczepan/Joseph Collamati motion to recommend $37,503.54 for the purchase of the AmbuPro EMS Software and Hardware. Funding: Free Cash. Vote: 7/0
5. SCHOOL.DEPARTMENT - CAPITAL OUTLAY
a. TECHNOLOGY PROGRAM
Superintendant Ed Fleury & Michael Garafano appeared requesting $185,669.17.
This is the 5th year of the five year plan. This year the purchases are outlined as follows:
260 iPads for the classroom, remote learning, testing.
9 iPad carts, mobility, security, app distribution
240 iPad cases
8 Macbook Procourse development, app distribution management
20 Macbook Pro, new BHS Art department program*
1 Adobe software suite - new BHS Art program*
18 Aruba wireless access points
* There was an Art Teacher restored and 250 students served.
IPads can be taken home; parents would insure them for about $30/year.
Alexander J. Elliott asked why both windows and apple products … windows v. iPads. Alexander J. Elliott feels that there would be a saving utilizing just one platform. Mr. Garafano explained that Windows were on desktops and it was better for printing, PowerPoint, excel, etc., where Apple's benefits were apps, mobility, etc.
John Allam asked if most towns use both, windows & apple. The answer was some do.
Joseph Collamati asked what the long term plan is. He was told the parents may supply some of the devices, a plan has not been finalized.
Sean Coyle wanted to know how long will the devices be useful, what is the shelf life? The reply was approximately 5 years.
Superintendant Fleury explained that the devices have filters. They are new content filters. "Light Speed" caters to K through 12 and the filter is extremely powerful to identify problems (such as sites re: bomb making, suicide, etc) on all Town devices and will notify the appropriate department.
CIC: Joseph Collamati/Judith Cibelli motion to recommend the purchase of the above-listed technology hardware and software. Vote: 3/0.
FC: Judith Cibelli/Raymond Szczepan motion to recommend $185,669.17 for the purchase of the above-listed technology hardware and software. Funding: Free Cash. Vote: 6/1 (Alexander J. Elliott)
b. CAPITAL REQUEST Roger Oakley, Superintendent Edward Fleury appeared.
i. Kubota RTV for South Elementary $29,000
This amount is requested to purchase a diesel fuel powered Kubota RTVx1100c for the South Elementary School. The equipment includes a snow plow, sander, general cleanup, etc. and will save on custodial overtime for snow removal. The School Department has 2, one at the High School and one at the Middle School, the new one would be the third. The life expectancy is 20 years.
FC: Raymond Szczepan/Matthew J. Fernandes motion to recommend $29,000 for a Kubota RTV. Funding: Free Cash. Vote: 7/0
ii. Seal & Caulk windows at Stall Brook $48,000
This request is to seal and caulk windows at Stall Brook School. It would include wet seal windows, seal aggregate panels, removal and re-caulk windows to masonry. This will mitigate heat loss and prevent water damage. They previously installed insulated windows in frames that were not insulated, an in correct installation process. The Town will be given a one year warranty. This project should be completed by June 2015.
FC: Raymond Szczepan/Sean Coyle motion to recommend $48,000 for Seal and caulking of Stall Brook School windows. Funding: Free Cash. Vote: 7/0.
iii. Replace AP Room gym Floor at Middle S. $70,000
This project is requested to replace the AP room gym floor at the Middle School. This is a student safety issue. The cost would cover removal and replace gym floor and re-line and should be complete by February 2015. The floor is a vinyl rubber and has a 20 year guarantee.
Mike O'Herran asked how long has the product been in existence. Mr. Oakley mentioned that the Town is being given a 20 year warranty.
$56, 980 will cover the removal of existing flooring, prepare floor for new material, supply and install elastic mat, supply and install mats. Multi Lino, supply and install seam weld, supply and install Vinyl cove base, adhesives/shipping. $13,000 will cover stripping, leveling, moisture mediation and independent testing for moisture.
CIC: Joseph Collamati/Judith Cibelli motion to recommend this project. Vote: 3/0.
FC: Joseph Collamati/Raymond Szczepan motion to recommend $70,000 for the replacement of AP Room gym Floor at the Middle School. Funding Free Cash. Vote: 7/0
iv. Bathroom floors replacement at BHS $60,000
This project is requested to remove old floors and replace new ones in various rest rooms at the High School. The current floors pose a health and safety issue to staff and students. The floors to be replaced are 2 Staff rest rooms, 3 boys' rest rooms and 2 girls' rest rooms. The cost will cover Removing existing flooring, prepare floors for new tiles, supply and install Mosaic 2x2 tiles, supply and install built up mosaic and install grout system. This project should be complete by April 2015.
CIC: Joseph Collamati/Judith Cibelli motion to recommend this project. Vote: 3/0
FC: Alexander J. Elliott/Sean Coyle motion to recommend $60,000 for bathroom floors replacement. Funding: Free Cash. Vote: 7/0
v. Scissors lift for Town & Schools $17,000
It is requested that the Town purchase a Milton Cat New Genie Scissors electric lift for the use by the Town and Schools. This item is safer and more capable than ladders. The Town does not have a lift. The School has a trailer to transport the lift and, although it can be used for both indoors and outdoors, the preference would be only indoor use.
FC: Sean Coyle/Judith Cibelli motion to recommend $17,000 for a Scissors electric lift. Funding: Free Cash. Vote: 7/0.
ARTICLE 14 - TRANSFER OF FUNDS TO O.P.E.B. TRUST (CFO)
The CFO does not have an update figure as of tonight's meeting. Will reschedule for September 22, 2014. No action taken.
ARTICLE 15 - STABILIZATION FUND (Finance Committee)
The CFO does not have an update figure as of tonight's meeting. Will reschedule for September 22, 2014. No action taken.
ARTICLE 18 - UNPAID BILLS (Finance Committee)
The CFO does not have an update figure as of tonight's meeting. Will reschedule for September 22, 2014. No action taken.
5. NEW BUSINESS:
a. Mail:
ATFC Newsletter June 2014 & ATFC Annual Meeting 10/18/2014. Tri-County $50.00/person
(If any member wants to attend, they will contact Toni Picariello so she can send in the registration)
b. ARTICLE 9.~ ~HAMPTON COURT, KENSINGTON COURT, LEEDS LANE, OXFORD COURT & WHITEHALL WAY ACCEPTANCE
9/3/2014 Police - We have no problem with street acceptance for these roads.
9/3/2014 - Department of Public Works - Recommended by the Department of Public Works
9/3/2014 - Conservation Commission - The Conservation Commission recommends Articles 9, 10 11 and 12 on the Warrant for the Special Town meeting in October.
The Board of Selectmen has a concern about drainage problems in the Toll Brother's development and has received a report. They also asked Toll Brother to indemnify the Town regarding any law suits. The Finance Committee will discuss this Article at its September 22, 2014 meeting. John Allam wants to know if the Town will be assuming liability for the drainage problem and how much?
c. The Committee would like the CFO to have a list of estimated free cash and requested it.
d. Michael O'Herran of the Conservation Commission appeared (thinking this was the hearing night) for the Conservation Commission revolving fund article. He explained that the Conservation Commission's is requesting that their revolving fund is increased from $5,000 to $15,000, as there has been an increase of applicants. The wording of the Article will not change, just the funds. No action was taken by the Finance Committee as the hearing was posted to be heard on September 22, 2014.
10 OLD BUSINESS
a. Article 12 - Benelli Street to Central Boulevard -Drinking Water Distribution Main Easement
9/3/2014 - Conservation Commission - The Conservation Commission recommends Articles 9, 10 11 and 12 on the Warrant for the Special Town meeting in October.
11. Approval of minutes
a. None
Bills:
b. None
Adjourned:
Capital Improvement Committee: Raymond Szczepan/Judith Cibelli motion to adjourn. Vote: 3/0 9:00 pm
Finance Committee: Alexander J. Elliott/Sean Coyle motion to adjourn. Vote: 7/0 9:00 pm.
(Capital Improvement Committee: Minutes Accepted 11/10/2014)
(Finance Committee: Minutes accepted 11/24/2014)
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